Overview of District Assessment Coordinator (DAC) Responsibilities

 

The following is a very high level overview of District Assessment Coordinator responsibilities.  For more detailed deadlines and specific dates go to the calendar under each assessment.

Month

Assessment

Event

September

ACT/ACT WorkKeys

Superintendent and Principal Implementation Webinar

Schools receive test center establishment packet

ACT Aspire

Student Data Upload

Personal Needs Profiles completed and added to portal

Test session set-up

Proctor caching

Paper shipments arrive

ACCESS for ELLs

W-APT Screener Administered to new ELLs

WSLS/ISES updates

DLM

Activate KITE- Educator Portal account

Upload enrollment, user and roster files

Complete required training

NAEP

Informational packet sent to schools (August or September)

Register on MySchool

Update School information on MySchool

PALS

Fall Testing Window Opens for 1st and 2nd grades

SMARTER

 

WAA-SwD

Pre-Test Workshop

Braille/Picture Description Orders

 Testbook Online Orders,
WSLS Updates

WKCE

Pre-Test Workshop

 Braille/Large Print Orders,

WSLS Updates

October

ACT/ACT WorkKeys

Accommodations webcast

School establishment completed and submitted to ACT

Accommodations Q&A

ACT Aspire

ACT Aspire testing window

Paper based testing materials returned to ACT Aspire

ACCESS for ELLs

Test Ordering

Braille/Large Print and Alternate ACCESS for ELLs orders

Assign/update Test Proctor user accounts

WSLS/ISES data submission period closes for Pre-ID labels 

DLM

Fall required Field Test A for 9th graders

Fall optional Field Test A for students grades 3-8 and 10-11

Data Validation and Revision Window #1 Preparation for field/operational testing

Oversee completion of required training for test administrators for field test/spring assessment

NAEP

Student "e-file" list submission

PALS

Fall Testing Window Closes for 1st and 2nd grades

Fall Testing Window Opens for 4K and 5K

SMARTER

 

WAA-SwD

Testing Window Opens

WKCE

Testing Window Opens

Spanish Translation Accommodations available for secure download

November

ACT/ACT WorkKeys

Test administration webcast

Deadline for ACT to receive accommodations requests

ACT Aspire

Deadline for returning paper answer documents

ACCESS for ELLs

Training

 District Receives Testing materials

Districts’ ISES data locked and final for pre-ID label creation.
Final AMAO notification sent

DLM

Fall optional Field Test B opens for students grades 3-11

Oversee completion of required training for test administrators for field test/spring assessment

 

NAEP

 

PALS

Fall Testing Window Closes for 4K and 5K

SMARTER

Wisconsin Specific Practice Test Available

WAA-SwD

Testing Window Closes 

WKCE

Testing Window Closes

December

ACT/ACT WorkKeys

Test Adminstration Q&A

 

ACT Aspire

Fall reports received

ACCESS for ELLs

Testing Window Opens
 

Private school data file sent to MetriTech

DLM

Fall optional Field Test B closes for students grades 3-11

Oversee completion of required training for test administrators for field test/spring assessment

NAEP

Pre-Assessment activities completed on MyNAEP 

PALS

 

SMARTER

 

WAA-SwD

ISES Updates

WKCE

ISES Updates

January

ACT/ACT WorkKeys

Deadline for off-site requests

ACT testing enrollment confirmed

Order ACT WorkKeys test materials

Test Administration Q&A

ACT-Approved accommodations preliminary roster received and deadline to request changes

ACT Aspire

TBD

ACCESS for ELLs

Testing Window Continues

DLM

Winter optional Field Test C opens for students grades 3-11

Optional Braille Field Test opens

Oversee completion of required training for test administrators for field test/spring assessment

NAEP

Pre-Assessment activities completed on MyNAEP 

Assessment Window Begins

PALS

Optional Mid-Winter Testing Window Opens

SMARTER

Wisconsin Specific Practice Test Available

WAA-SwD

 

WKCE

 

February

ACT/ACT WorkKeys

ACT nonsecure shipment

Deadline to order State-Allowed accommodations

Deadline for requesting ACT-Approved accommodations late consideration

Pre-test sessions

Conduct room supervisor and proctor training

Secure shipment received

ACT Aspire

TBD

ACCESS for ELLs

Testing Window Closes
District returns all materials to MertriTech

DLM

Optional Braille Field Test closes

Data Validation/Revision Window #2 Opens (preparation for operational spring window)

Oversee completion of required training for test administrators for field test/spring assessment

NAEP

Assessments Continue

PALS

Optional Mid-Winter Testing Window Closes

SMARTER

Test Administration Training

WAA-SwD

Individual Profile Reports mailed to districts
Send IPRs to Parents

WKCE

Individual Profile Reports mailed to districts
Send IPRs to Parents

March

ACT/ACT WorkKeys

ACT and ACT WorkKeys administration and make-up

Testing materials returned via prescheduled pickup

Deadline for answer documents returned

ACT Aspire

TBD

ACCESS for ELLs

District Validation of Online Student Demographic Data

DLM

Winter optional Field Test C opens for students grades 3-11

Data Validation/Revision Window #2 Closes (preparation for operational spring window)

Operational Assessment Window Opens

Oversee completion of required training for test administrators for field test/spring assessment

NAEP

Assessment Window Closes

PALS

 

SMARTER

Test Window Opens

WAA-SwD

 

WKCE

 

April

ACT/ACT WorkKeys

ACT student reports arrive 3-8 weeks after testing

ACT WorkKeys examinee report arrives 3-6 weeks after testing

ACT Aspire

Test window opens

ACCESS for ELLs

Reports Shipped to District,
Data Correction Window Opens

DLM

 

NAEP

 

PALS

Spring Testing Window Opens

SMARTER

 

WAA-SwD

 

WKCE

 

May

ACT/ACT WorkKeys

Test window closes

ACT WorkKeys High School Examinee Roster Report

ACCESS for ELLs

Data Correction Window Closes

DLM

Operational Assessment Window Closes

NAEP

Districts notified of selection for NAEP (for next school year)

PALS

Spring Testing Window Closes
Deadline for ordering PALS materials through online ordering system

SMARTER

 

WAA-SwD

Rescoring Deadline

WKCE

Rescoring Deadline

June

ACT/ACT WorkKeys

ACT High School and District Profile reports

ACT State-Allowed accommodations notification letter

ACCESS for ELLs

 

DLM

 

NAEP

Schools notified of selection for NAEP (for next school year)

Destroy red envelope and mail in postcard

PALS

 

SMARTER

 

WAA-SwD

 

WKCE

 

July

ACT/ACT WorkKeys

 

ACT Aspire

No later than July 2, Reports available

ACCESS for ELLs

 

DLM

Standard Setting

NAEP

 

PALS

 

SMARTER

 

WAA-SwD

 

WKCE

 

August

ACT/ACT WorkKeys

 

ACT Aspire

 

ACCESS for ELLs

 

DLM

 

NAEP

Informational packet sent to schools (August or September)

PALS

Assessment materials shipped to districts

SMARTER

 

WAA-SwD

 

WKCE

 

 

For questions about this information, contact osamail@dpi.wi.gov